Corporate Governance und Compliance

Governance applies to all components of a modern enterprise or administration:

  • Business purpose and model as well as vision, mission and strategy
  • Organizational structure including duties and roles assignments
  • Function and process landscape
  • Internal and external business information
  • System environment and infrastructure
  • Finances and other resources
  • Motivation, commitment, employee creativity, corporate culture

Governance effects communication, cooperation, coordination and operational efficiencies both outside and within an organization. Companies and administrations are ever changing: dynamic and static must be coordinated. Document and Records Management (DRM) is essential.
Governance is closely linked to compliance. Enterprises and administrations adhere to internal and external rules, whether they are laws, regulations, policies, standards, regulations or professional recommendations. You must document that you properly followed them as they occur and be able to show proof later on. Here too the DRM or the life-cycle management of data and documents comes into play.
DRM not only increases the operational efficiency of a company or administration (savings up to 15% across work and decision processes), it also provides provability of governance and compliance within the corporation. DRM is the third party in alliance with process management and system management. It gives the business and technical sides of a company substance, continuity and stability.



Sispace AG states: Compliance and governance in legal regulations and the information society are growing increasingly important. Therefore document and records management is indispensable. With DRM, efficiency and effectiveness can be achieved in any administration or enterprise.

Applicable standards for Records Management

As in most fields, there are also various records management standards:

  • DoD 5015.2 of the U.S. Department of Defense
  • ISO 15489 International Standard Organization ISO
  • MoReq II of the European Commission
  • and many more

More information on ISO 15489

Contents of DIN ISO 15489-1

  1. Describes the scope of usage
  2. Refers to the quality standards ISO 900x
  3. List of definitions of terms (glossary)
  4. Highlighting the benefits and advantages
  5. Regulatory framework for records management (rules, standards)
  6. Principles, responsibilities and duties for records management
  7. Requirements for records management
  8. Structured approaches to the development, implementation and use of RM systems (including functions, principles and migration conditions) - ISO DIRKS (Design and implementation of a record keeping system) Methodology
  9. Top level processes and controls
  10. Requirements for monitoring and the review of processes and procedures
  11. Education and training of staff


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